The first page of the four page customize event dialog provides the ability to rename, hide and set default values for the various fields of an event . There are three columns on this page:

Field Name


Default Value

Other options on this page

There are a few other options on this page that are of note:

Specify end time not duration

Use as text field (url or artwork)

Notify field

Contact data fields

Repeat data fields

Hiding fields

Entering a null or empty string for a prompt hides a field. The default value, if present, applies even if a field is hidden. This may come in handy, for example, to set an email address in the email notifications field, hide the field so users can't change it, turn on automatic emails and get silently notified of all changes made to the calendar.

You may hide entire groups of fields by checking the 'Hide entire group' checkbox on page 4 of this form.

User data tokens

There are certain strings or 'tokens' that you may enter in the default value column for text and dropdown fields. These strings are called user data tokens. A user data token represents a value picked up from the currently logged in user's record. The available tokens are:

Note that you must have already entered contact information for a user in his/her user record for this feature to work. If you want this feature to work effectively you may wish to make contact information required under the user settings dialog.

User defined fields

There are numerous user defined data fields. User defined fields are hidden by default. These fields are provided for your use. You may use them for any purpose. Unhide these fields by setting their prompt to a non-empty string. User defined dates may not be defaulted in the current version of the software.

Because the import feature matches on the field prompt, as well as the internal field name, you may import data into the user defined fields by matching on the prompt you set here.